For researchers, staff & trainees

 

 

KGHRI Research Newsletter

• Winter 2019
• Fall 2018
• Spring 2018 

Getting Started on Your Research

Setting up your research program or starting a study?  Consult this handy checklist to make sure you are covering all of the necessary steps for getting your study underway. 

KGHRI works closely with University Research Services at Queen's. 

• Develop your research proposal, budget, and supporting documentation.
• Seek assistance with a research methodologist, biostatistician and/or research facilitator from our Clinical Research Services.
• Consult early with hospital departments impacted by your project to ensure your research proposal can be carried out in a hospital setting and/or your budget adequately reflects the true cost of the research occurring.
• Familiarize yourself with hospital and university research policies.
• Seek necessary funding to support your research.
• Obtain necessary certifications for your research:
  • Queen’s University Health Sciences & Affiliated Teaching Hospital Research Ethics Board (HSREB).
    • When do I need HSREB approval? 
      • Tips for Completing the HSREB Application
      • Requirements for Proposal and Protocol Submissions to HSREB
      • HSREB Update Newsletter May 2016
      • HSREB Scientific Peer Review Form
      • KGHRI’s Sample Consent Form for Clinical Research/Clinical Trials
      • HSREB Standard Operating Procedures (SOPs)
      • HSREB Templates, Forms and Guidelines
        • Multi-Event External Unexpected SAE Reporting Form 
        • HSREB Encryption and Data Security Guidelines 
        • Open Access Sharing Data and Archiving and What It Means to Researchers
        • Incentive Guidelines for Human Participant Research
        • CTO's Clinical Trial Consent Form Checklist
        • CTO's Clinical Trial Common Consent Form 
        • HSREB’s Consent Form Required Elements Checklist for Non-Clinical Trials 
        • HSREB Examples of Consent Forms for Non-Clinical Trials
  • Clinical Trials Ontario (CTO)
    • Introduction to using CTO as a Streamlined Research Ethics Review System
  • Ontario Cancer Research Ethics Board (OCREB)  
  • Queen’s Animal Care
  • Queen’s Biohazards
  • Queen’s Radiation Safety
• Obtain all hospital and university approvals through Tools for Research Administration at Queen’s (TRAQ).
  • Hospital-based Research Frequently Asked Questions (FAQ)
  • Hospital Operational Directors Frequently Asked Questions (FAQ)
  • Tips for Completing TRAQ DSS FORM for Hospital-based Research
  • Hospital Departmental Impact and Information Form
  • Tips for Completing Hospital Departmental Impact and Information Form
  • Hospital Operational Directors and Research Directors Contacts
  • KHSC Pharmacy Services Study Request Form
  • KHSC Laboratory Services Study Request Form
  •  KHSC Clinical Engineering Services Study Request Form
  • Hospital-based Research Presentation (June 6 & 7, 2016)
• If conducting a clinical trial, ensure your clinical trial is registered on the NIH registry.
• Work with the University Research Services Contracts Unit or KGH Research Institute to negotiate any research agreements/contracts. 
• Obtain research hospital appointments  for Queen`s Faculty (non-clinician), staff, students & trainees conducting research in a hospital setting.
  NOTE: In order for all researchers, research staff, students, and trainees to obtain a KHSC Security Badge, a hospital appointment is required regardless of length of time working in a hospital setting.
• Obtain clinical research training (e.g., GCP, TDG/IATA) made available online by the KGH Research Institute -- please contact Lisa McAvoy for details. 
• Complete a KHSC Computer Access Request Form (CARF) and/or register for a KGH Research Institute Email Domain, if needed.
• Thinking about commercial applications for your work? Contact the Technology Transfer Unit, Queen's University

For further assistance on any of the steps, please contact Lisa McAvoy: (613) 549-6666, ext. 3344

Research Roadmaps: Navigating the halls of Kingston Health Sciences Centre

• Accessing Keys at KHSC
• Accessing Patient Data for Research
• Acquiring Hospital ID Badges
• Activating Phones for Research 
• Archiving Research Files 
• Calling Hospital Codes for Research
• Certifications (HSREB/CTO/OCREB, Animal Care, Biohazard)
• Computer Access at KHSC
• Environmental Services Needs and Patient Transport for Research
• Library Services for Research
• Maintenance Needs for Research 
• Parking at KHSC for Research Participants and Research Personnel
• Protection of Personal Health Information 
• Registering a Clinical Trial on a Clinical Trial Registry 
• Requests for Research Space 
• Research Hospital Appointments
• Research Moves 
• Security Needs for Research 
• Standard Operating Procedures for Clinical Research 
• Using the Services of KHSC Clinical Engineering 
• Using the Services of KHSC Labs 
• Using the Services of KHSC Pharmacy 
• Visitor’s Pass for Research

W.J. Henderson Centre for Patient-Oriented Research (WJHCPOR) SOPs: Navigating the halls of Connell 4

• Table of Contents (***NEW (April 1, 2018))
• Accidental Occupational Exposure and Reporting Workplace Incidents
• Administrative Management of Standard Operating Procedures
  • Appendix A: SOP Change Request Form
  • Appendix B: SOP Review Record
  • Appendix C: SOP Distribution Record
• Biological Safety Cabinet
• Calling Codes
  • Appendix A: Calling a Code 99
  • Appendix B: Calling a Code BLUE or CODE PINK
• Cardiac Monitors (***NEW (February 1, 2018))
  • Appendix A: instructions for Using Philips IntelliVue MP5/MP5SC Patient Monitor (***NEW (February 1, 2018))
  • Appendix B: Philips IntelliVue MP5 Patient Monitor Quick Guide (***NEW (February 1, 2018))
  • Appendix C: Philips Intellivue Patient Monitor Configuration Report (***NEW (February 1, 2018))
• Centrifuge Safety (***NEW (February 1, 2018))
  • Appendix A: Centrifuge 5702/5702R/5702RH Operating Manual (***NEW (February 1, 2018))
• Disposal of Biohazardous and Sharps Waste
• Emergency Eyewash Safety (***NEW (February 1,2018))
  • Appendix A: Weekly Wall Mounted Emergency Eyewash Station Inspection Checklist (***NEW (February 1,2018))
  • Appendix B: Weekly Sink Mounted Emergency Eyewash Station Inspection Checklist (***NEW (February 1,2018))
• Emergency Procedures (***NEW (February 1,2018))
  • Appendix A: CODE RED (Fire) Plan
  • Appendix B: CODE GREEN (Evacuation) Plan
  • Appendix C: CODE ORANGE (Mass Casualty) Plan
  • Appendix D: CODE YELLOW (Missing Person) Plan
  • Appendix E: CODE AMBER (Infant/Child Abduction) Plan
  • Appendix F: CODE 11 (Inmate Escape) Plan
  • Appendix G: CODE BLACK (Bomb Threat) Plan (***NEW (February 1,2018))
  • Appendix H: CODE BROWN (Hazardous Spills) Plan
  • Appendix I: CODE GREY (External Air Exclusion) Plan
  • Appendix J: CODE 99 (Medical Emergency) Plan
  • Appendix K: CODE BLUE (Adult Cardiac Arrest) Plan
  • Appendix L: CODE PINK (Paediatric Cardiac Arrest) Plan
  • Appendix M: CODE WHITE (Violent/Behavioural Situation) Plan
  • Appendix N: CODE PURPLE (Hostage Situation Plan
  • Appendix O: CODE SILVER (Lockdown Plan) (***NEW (February 1,2018))
  • Appendix P: Loss of Power Plan
  • Appendix Q: Loss of Potable Water Plan
  • Appendix R: Flood Contingency Plan
  • Appendix S: Loss of Information Technology Plan
  • Appendix T: Loss of Communications Plan
  • Appendix U: Loss of Heat/Steam Plan
  • Appendix V: Loss of Medical Gasses (***NEW (February 1,2018))
• Emergency Procedures for Freezer Failure
  • Appendix A: Emergency Back Up Freezer Storage Log
• Equipment Calibration and Maintenance
• General Lab Safety Rules and Practices
• Human Blood, Tissue or Other Body Fluid
  • Appendix A: Queen’s Environmental Health and Safety’s Biosafety SOP 08
• Immunization and Surveillance
• Infusion Pumps (***NEW (February 1,2018))
  • Appendix A: User Manual Alaris™ System with Guardrails™ (***NEW (February 1, 2018))
• Otoscopes and Ophthalmoscopes (***NEW (February 1, 2018))
  • Appendix A: Digital MacroView™ Otoscope Directions for Use (***NEW (February 1, 2018))
  • Appendix B: A Guide to the Use of Ophthalmoscopes in the Eye Examination (***NEW (February 1, 2018))
• Personal Protective Equipment
  • Appendix A: Correct Steps for Donning and Doffing PPE
  • Appendix B: How to Remove Gloves
• Pipettes
• Pneumatic Tube System
  • Appendix A: Allowable Items into Pneumatic Tube System
• Refrigerator and Freezer Use, Maintenance and Monitoring
• Routine Precautions
• Safety Orientation and Training
  • Appendix A: Safety Checklist-Orientation of New Users
• Spill Control Procedures
• Spot Monitors (***NEW (February 1, 2018))
  • Appendix A: Connex® Spot Monitor Directions for Use (***NEW (February 1, 2018))
  • Appendix B: Connex® Spot Monitor Quick Reference Card (***NEW (February 1, 2018))
• Temperature Monitoring, Operation and Maintenance of Research Freezers and Refrigerators
  • Appendix A: Temperature Monitor Setup Form
  • Appendix B: iMonnit Wireless Sensors and Ethernet Gateway User’s Manual
  • Appendix C: Change Control Form
  • Appendix D: Change Control Log
• Transportation of Dangerous Goods
• Use of Clinical Investigation Unit (***NEW April 1, 2018)
  • Appendix A: Allowable Procedures to be Carried Out in the Procedure Room in CIU
• Use of Height and Weight Scales (***NEW (February 1, 2018))
  • Appendix A: Health o meter Eye Level Digital Beam Scale User Instructions (***NEW (February 1, 2018))
• Visitors, Service Representatives and Contractors Safety
• Working Alone Safely
  • Appendix A: Hazard Assessment and Control Plan
  • Appendix B: Safety Plan
• Glossary of Terms

Archived Newsletters

• Winter 2017
• Spring-Summer 2017
• Autumn 2016
• Spring 2016
• Summer 2016

Recruiting Participants for a Research Study

Looking for participants for your research study? Send your recruitment request to kghri@kingstonhsc.ca and we will post it on our Take Part in Research page.